Excused Absences

  • A summary of the University Senate Rules regarding excused absence is available here.
  • The General Chemistry Program follows University Senate rules regarding what is considered an excused absence and what is not.
  • The purchase of airline tickets, participation in weddings, and participation in any other activities not specifically allowed by University Senate rule are not considered legitimate reasons to be excused from class or an exam.
  • Tier 1 (i.e. self-reported illnesses) excuses are not accepted for exams.
  • Tier 2 excuses for exams are subject to verification with UHS which may require the student to sign a release form.
  • Documentation should be submitted for all absences.
  • Documentation must be submitted within one week of your return to classes. Do not wait until the end of the semester to submit.
  • If you know in advance that you will miss class or an exam, you should submit documentation before the absence.
  • Student athlete letters and DRC letters should be sent to: chemistry@uky.edu at least one week before the exam (sooner, if possible).
  • Student athletes or accommodated students must fill out the form each time they miss lecture, recitation, exam or lab. We will then check the dates and information against the submitted schedule/letter before applying credit.

Missed lecture or recitation?

  1. Submit documentation online at https://forms.as.uky.edu/general-chemistry-excused-absences which will have all the information needed to have your absence excused.
  2. Be specific (i.e. class on 3/4, recitation on 3/5) about what was missed.
  3. Examples of appropriate documentation include:
    • a note from a doctor,
    • letter from coach for student athletes,
    • letter from Dean for participation in University sponsored event,
    • obituary notice and/or funeral program.

Missed lab?

    1. Submit documentation as you would for lecture or recitation.
    2. Extensions are set based upon the information you provided when completing the online form.
    3. No assignments for an experiment can be completed until the student performs the lab experiment during the make-up lab time.

Missed exam?

If you missed an exam contact us as soon as possible-either through form or email-Make-up exams for students with excused absences in most gen chem courses (103, 104, 105, 107, 108, 109, 110, 113) will be held on the Monday following the exam in JSB 361M. See the course syllabus for make-up plans for other courses. Students may come any time from 12:30 pm – 4:30 pm to complete their exam. If you have an extended absence or extenuating circumstances, see Ms. Jackson in JSB 261A to make other arrangements.

  1. You must provide a signed note from a doctor or hospital that includes contact information for your health care provider and the date you were seen by them.
  2. Documentation must be submitted within one week of your return to classes. Submit documentation at online form.

Unexcused Absences

  1. Unexcused absences include, but are not limited to, the following:
    1. car trouble
    2. oversleeping
    3. parking problems
    4. family visiting Lexington, you traveling to visit family, or a family vacation
    5. attending or participating in weddings
    6. travel not related to official University events (4H, horse shows, etc)
    7. bus schedules and/or delays
    8. booked plane flights
    9. attendance of sporting events in which you are attending as a fan (i.e. attending the NCAA tournament to watch the game when you are not part of the pep band, cheer squad, or basketball team)
  2. The University rarely closes due to inclement weather so students should make arrangements to get to campus in case of inclement weather. Absences due to weather will be handled on a case-by-case basis.
    1. LexTran runs on a regular schedule through most weather and occasionally on a snow plan but rarely cancels service. Schedules and routes available at http://www.lextranonthemove.org/
    2. A link to the route finder using Google Maps is also available. Or go to Google Maps and select the Public Transportation option for assistance.
    3. If you are out of town when bad weather is forecast, you should make arrangements to get back to campus/Lexington before the bad weather arrives.
    4. Lexington clears highly traveled roads fairly quickly. Plan extra time when driving and/or walking.